Less Copying
Stop rebuilding the same invoice
Clients, invoice numbers, PDFs, email history, and payment status stay attached to the record.
Simple Invoicing Software
Simple invoicing for freelancers who do their own admin.
Create invoices, send PDFs, set up repeat invoices, and track payment without keeping spreadsheets, old files, and email threads in sync by hand.
£12
/ month after your 7-day trial
One plan. No upgrade traps. Monthly rolling or £120 yearly. Already registered? Log in .
Invoices, repeat billing, payments, expenses, and simple summaries in one focused product.
See It In 60 Seconds
A quick look at the invoice admin Zinvoice replaces.
The demo will show the normal flow: create the invoice, send it, repeat it when needed, and mark the payment as paid.
- Create an invoice
- Send the PDF and email
- Set up a repeat invoice
- Mark payment as paid
Why I Built It
I knew the spreadsheet routine too well.
Copy an old invoice, change the dates, update a spreadsheet row, export the PDF, write the email, then come back later and work out what was paid. Zinvoice exists to make that everyday admin less messy.
Morning Check
Open the dashboard and see what needs sending, chasing, or recording.
Repeat Work
Regular billing stays tidy
Set up repeat invoices for retainers or regular jobs without overwriting what has already gone out.
Clear Records
Know what needs chasing
Paid, part-paid, overdue, sent, delivered, and failed states are visible without another tracking sheet.
Product Tour
The main invoice jobs, without the usual patchwork.
Screenshots are placeholders for now, but the flow is the real shape of the product: create, send, repeat, and track.
Zinvoice is focused on the work freelancers repeat most often: professional invoices, regular clients, repeat billing, payment records, and simple summaries.
Create an invoice
Add the client, line items, dates, and notes without digging out last month's document.
- Automatic numbering
- Saved client details
Send a clean PDF
Preview the invoice, send the email, and keep the sent record with the invoice.
- Branded documents
- Delivery status
Set up repeat invoices
Keep retainers and regular work moving without rebuilding the same invoice each time.
- Monthly and custom repeats
- Review before sending
Track payments
Record full or part payments and see what is paid, overdue, or still outstanding.
- Part-paid balances
- Receipt emails
Inside The Product
See the product behind the promise.
Browse the main app areas: invoices, repeat invoices, payments, clients, expenses, emails, branding, and simple money summaries.
Quick Check
See what needs attention before it turns into a chase.
Start with overdue invoices, outstanding balances, recent payments, and the records that need attention today.
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Dashboard overview
See overdue invoices, outstanding balances, and recent activity without digging through menus.
- Quick cards point you straight to what needs attention.
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Overdue and due soon watchlist
Spot overdue invoices and upcoming work before they disappear into the background.
- Overdue rows stand out clearly without turning the dashboard into a noisy alert screen.
Send With Less Repetition
Create, send, and track invoices without editing old templates.
Zinvoice keeps invoice numbers, client details, PDFs, sent history, delivery status, part payments, overdue balances, and paid states tied to the invoice they belong to, instead of splitting them across a spreadsheet, exported file, and email thread.
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Invoices list
Scan issued dates, invoice numbers, clients, amounts, and statuses from one clear list.
- Filter quickly by what is overdue, awaiting payment, part-paid, or already settled.
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Overdue invoices stand out
Overdue due dates and status badges help you see what needs chasing.
- Awaiting payment includes overdue unpaid invoices, so totals stay intuitive.
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Invoice detail
See whether an invoice was sent, delivered, failed, paid, overdue, or partly paid.
- Line items, payment history, email status, and actions stay together in the browser.
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Invoice preview
Check how an invoice will look before it goes to the client.
- Preview uses the same document settings as generated invoices.
Money In And Out
Record payments clearly, including part payments.
Payments stay attached to the right client and invoice, so paid, part-paid, outstanding, credit, refund totals, and receipt history remain useful for everyday records.
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Payments index
Keep payment and refund records clear, with totals that add up without a side spreadsheet.
- Record half-paid invoices without pretending they are settled.
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Payment allocation
Apply a payment to one invoice or split it across more than one.
- Good for part payments, deposits, and clients who pay several invoices at once.
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Refunds and corrections
Keep returned payment, duplicate payment, and goodwill refund records cleanly.
- Keep refund records attached to the payment and invoice context.
Keep Things Connected
Client records, balances, and history stay tied together.
See the client, their invoices, their payment records, and whether anything still needs chasing without turning the app into a CRM.
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Client list with overdue context
See which clients are active, archived, outstanding, or overdue.
- Overdue clients stand out without hiding the rest of your client list.
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Client profile
Keep client details, invoices, payment records and balances tied together.
- See who owes what without opening five different screens.
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Archive inactive clients
Keep the active client view relevant while preserving history for older clients.
- Archive clients you are unlikely to reuse without deleting their records.
Repeat Work
Handle repeat billing without rebuilding it every month.
For retainers, subscriptions, or regular work that should not depend on remembering to copy an old invoice again.
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Repeat invoice schedules
Set up repeat invoices for retainers, subscriptions or regular work.
- Pause, edit or generate schedules manually when a real client arrangement changes.
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Create a repeat schedule
Choose the client, line items, timing, and delivery behaviour once.
- Useful for retainers, maintenance work, subscriptions, and regular service work.
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Manage the schedule later
Pause, resume, change dates, or generate an invoice manually when real arrangements change.
- Schedules stay separate from invoices already generated.
Business Spending
Log expenses alongside the money coming in.
Keep business spending beside invoices and payment records, so your cash-basis records are easier to check when you need them.
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Expenses index
Log expenses and keep an eye on what your business is spending.
- Keep suppliers, receipts, notes, and dates together instead of leaving them in separate folders.
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Receipts and notes
Keep receipts, supplier details, categories, and notes beside the expense record.
- Useful when you need to find the context later, not just the amount.
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Mileage expenses
Record business mileage inside the standard expenses area.
- Keep mileage alongside other expenses rather than in a separate tool.
Stop Rewriting The Same Message
Invoice emails, reminders, and receipts stay cleaner and more consistent.
Use consistent wording for invoice emails, one-click reminders, and payment receipts, then adjust it when you want a more personal message.
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Email tone presets
Choose from three email tone presets so invoices, reminders and receipts sound right for your business.
- Edit the copy yourself when you want a more personal message.
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Delivery tracking
See when invoice emails, reminders and receipts were sent.
- See delivery status so you are not left guessing whether an important email reached the client.
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Payment receipts
Send clearer payment receipts when clients need confirmation.
- Receipt wording can stay consistent instead of being rewritten each time.
Look Like Your Business
Invoices and emails should look like they came from you.
Branding is kept simple on purpose: enough to make your documents and client emails feel consistent, without adding unnecessary setup.
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Branding settings
Add your business logo so invoices look like they came from you, not a random system.
- Choose your own brand colour for invoice and client email accents.
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Branded invoice preview
Check how your logo, accent colour, and business details appear before sending.
- Keep documents professional without needing a custom template project.
Cash Records
See money received, money spent, and what is still owed.
See payment records, expenses, outstanding invoice balances, tax-year totals, and MTD summary figures without maintaining a separate spreadsheet.
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Money summary
See money received, money spent, and records that add up in one simple view.
- Review recorded payments and expenses more easily, especially if you do your own cash-basis records.
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Tax year and MTD summaries
Review cash received, recorded expenses, and quarterly MTD summaries.
- Helpful for getting your own records in order before speaking to an accountant or adviser.
Built From Real Admin
Built by a freelancer who wanted simpler invoice admin.
From The Workbench
The product started with the admin I was already doing: invoices, PDFs, email records, payments, and repeat work.
“I built Zinvoice because I knew the spreadsheet routine too well.”
Copying old invoices, changing dates, checking payment rows, exporting PDFs, and trying to remember what had actually been sent. I wanted something simpler.
No Bloat
Focused invoicing tools, not a finance system pretending every freelancer needs payroll.
Practical
Invoices, clients, repeat invoices, payments, reminders, expenses, and simple summaries.
Fair
One plan with monthly or yearly pricing, without useful features held back for a higher tier.
Full accounting tools have their place. Zinvoice is for freelancers, sole traders, and small service businesses who want clear invoice records without VAT returns, payroll, bank feeds, or HMRC filing.
Pricing
£12 / month
Start with a free 7-day trial. Stay monthly at £12, or pay £120 yearly, equivalent to £10 per month.
One plan
No higher tier
Monthly rolling
Same Tools Either Way
£12
monthly after your trial
£120
yearly after your trial
Included
- Invoices, PDFs, automatic numbering, and sending
- Clients, billing addresses, and contact details
- Payment tracking, part payments, reminders, and receipts
- Repeat invoices, expenses, mileage, and simple summaries
Not hidden behind another plan
Repeat invoices, payment tracking, delivery status, receipt emails, reminders, and expenses are part of the main product.
Zinvoice still is not for VAT returns, payroll, bank feeds, or full accounting software.
We contribute 1% of subscription revenue through Stripe Climate. It is included in our revenue, not added as an extra charge.
1% automatic
Who It Fits
A fair fit for simple invoicing, not full accounts.
If you mainly want to send invoices properly, keep payment records clear, and avoid spreadsheet admin, Zinvoice is built for that.
Good Fit If...
You do the work and the admin.
- You send a small number of invoices each month.
- You are a freelancer, sole trader, side-hustler, or small service provider.
- You want repeat invoices without accounting software bloat.
- You are not VAT registered and do not need payroll or bank feeds.
Not Right If...
You need full accounting software.
- You need VAT returns or VAT processes.
- You need payroll.
- You need bank feeds or reconciliation.
- You need ledgers, prepared accounts, HMRC filing, or full bookkeeping.
FAQ
Plain answers before you sign up.
No. Zinvoice is focused invoicing software for freelancers and sole traders who do their own admin. It helps with invoices, payments, expenses, and simple cash-basis records without becoming full accounting software.
You can create invoices, send PDFs, track delivery, record full or part payments, send receipts and reminders, manage clients, log expenses and mileage, check simple summaries, and set up repeat invoices (recurring invoices).
That fits. Save client details, let invoice numbers increase automatically, send the PDF and email, then record payment or send a reminder without rebuilding the same admin each time.
Yes. You can create repeat invoice schedules and choose whether generated invoices should send automatically or be created for review first.
Yes. Record full or partial payments, keep the remaining balance clear, and send a receipt email when a payment is saved.
Yes. Expenses and mileage sit beside invoices and payment records, so money in, money out, and outstanding balances are easier to check.
No. Repeat invoices, automatic numbering, delivery tracking, payment records, receipts, reminders, and expenses are included in the main product.
No. Zinvoice is for invoices, payments, clients, expenses, refunds, and straightforward records. MTD support is summary only; it does not connect to HMRC or submit anything.
Freelancers, sole traders, contractors, trades, creatives, consultants, and side hustles who want invoices, payment tracking, repeat billing, and simple records without full accounting software.
No. Zinvoice is designed around one simple product with full access, rather than an upsell ladder where the useful parts are reserved for a more expensive tier.
Because spreadsheets, old documents, exported PDFs, and email threads are easy to lose track of. Zinvoice keeps the invoice admin in one place.
Then full accounting software, bookkeeping help, or an accountant-led setup may fit better. Zinvoice is for the stage where you still do your own records.
If you need VAT returns, payroll, bank reconciliation, ledgers, prepared accounts, or direct HMRC filing, those products may fit better. Zinvoice keeps to focused invoicing and simple records.
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Contact
Questions before you sign up, or while you are using it.
Send a message and it will come straight through. Use this for pricing questions, support, bugs, or feature requests.
Ready When You Are
Simple invoicing without spreadsheets doing the heavy lifting.
Start with a 7-day trial and see whether Zinvoice fits the admin you actually do.